Last updated: 18/05/18

 

The Careersnearhere.com website (this ‘Site’) is free to use. However, we ask that you please read, fully understand and accept this Privacy Policy which together with the documents referred to below (which shall be deemed to be incorporated herein) tell you the terms of use on for this Site.

By accessing this Site, you confirm that you accept the Privacy Policy and that you agree to comply with it. If you do not wish to accept any of the Privacy Policy in full, you should not use this Site.

 

General Notices

  • This Site is called Careersnearhere.com and is owned and operated by Careersnearhere Limited (‘CNH’), a company incorporated and registered in England and Wales with company number 09828628.
  • The terms ‘you’, “your” and/or ‘user’ refer to the viewer or any user of this Site.
  • Use of the Site includes accessing, browsing, or registering to use the Site.
  • Careers ‘opportunities’ are deemed to be anything advertised on this Site, including, but not exclusively, talks, events, open days, volunteering, work experience, academic courses and apprenticeship vacancies.
  • The term ‘advertiser’ refers to any individual, whether acting alone or on behalf of their employer, who directly or indirectly lists any career opportunities on this Site.
  • ‘The Act’ and ‘GDPR’ both refer to the General Data Protection Regulation 2018.
  • This Privacy Policy describes if, why and how we collect, process and store Personal Data and provides information about individual rights based on the Act.
  • CNH may use Personal Data for any of the purposes described in this Privacy Policy or as otherwise stated at the point of collection
  • The following Privacy Policy applies to the use of this Site. Please read it carefully because by visiting or using this site or contracting with us, you agree to its terms.
  • The Privacy Policy should be read alongside the latest versions of the CNH Cookie Policy, Information Disclaimer, User Disclaimer and Website Terms & Conditions.
  • There are additional terms & conditions for advertisers and sponsors to review which can be accessed via the Advertisers & Sponsors Portal at the top of the screen.
  • CNH may revise this Privacy Policy at any time. If we do so we will post the changes on this page, and place notices elsewhere on this Site. You are therefore reminded and expected to please ensure that you review the current version of the User Disclaimer regularly. Your continued use of the Site after we post any changes means you have agreed to the new terms.
  • If you do not wish to accept any part of the Privacy Policy, you should not use this Site.

 

GDPR overview

 

Definition of Personal Data

As defined by the Act:

  • Personal Data – is any information relating to an identifiable person who can be directly or indirectly identified as a result
  • Personal Data can be visible – your name, address, email address and photo
  • Personal Data can also include online identifiers – your IP address, Location Data, online behaviour (Cookies) and Profiling & Analytics Data
  • Special Categories of Personal Data include – race, religion, political opinions, trade union membership, sexual orientation, health information, biometric data and genetic data.

 

Peace of Mind

On Careersnearhere.com, we:

  • only collect, process and store minimal Personal Data for legitimate business purposes
  • do not collect, process or store visible Personal Data for those under 18 years of age
  • only collect Cookies – unless you choose to disable them
  • only use Cookies* for anonymous tracking / website enhancements
  • do not collect Location Data – or – Profiling & Analytics
  • do not collect any Special Categories of Personal Data as defined by the Act
  • use clear, plain language in this Privacy Policy and the various online forms
  • clearly outline your Privacy Rights (below)
  • maintain a detailed record of all data collection, processing and storage
  • have robust breach detection, investigation and internal reporting procedures in place
  • understand that a Personal Data breach isn’t only about loss or theft of Personal Data
  • will report any Personal Data breach to the relevant supervisory authority within 72 hours of becoming aware of the breach, where feasible
  • comply fully with the Data Protection Principles of the Act (below)

In terms of Children, we:

  • do not collect, process or store visible Personal Data for those under 18 years of age
  • clearly brand and advertise the CNH website for ages 16 to 21 years of age
  • rarely advertise opportunities of interest to ‘children’ as defined by the Act
  • collect Cookies* as online identifiers for users regardless of their age
  • only use Cookies* for anonymous tracking / website enhancements
  • do not use online identifiers for marketing purposes or creating profiles.
  • go beyond the definition of the Act and ask** that users under 18 only use this Site with the consent of a parent/guardian
  • acknowledge that children have the same rights as adults over their Personal Data

* unless disabled – see Cookie Policy for details
** see User Disclaimer for details

 

Data Protection Principles

CNH complies with the principles of the Act by ensuring any Personal Data is:

  • Adequate, relevant and limited to what is necessary
  • Accurate and kept up to date
  • Collected – only for specific, legitimate purposes
  • Processed – lawfully, fairly and transparently
  • Stored – only as long as necessary, ensuring appropriate security, integrity and confidentiality

 

Lawful Processing

CNH identifies and documents the lawful basis for processing any Personal Data:

  • The legitimate interests of the organisation
  • Direct consent* from the individual
  • The necessity to perform a contract
  • Protecting the vital interests of the individual
  • The legal obligations of the organisation
  • Necessity for the public interest

* CNH complies with the lawful basis for obtaining valid consent:

  • Consent must be given freely and be specific, informed and unambiguous
  • A request for consent must be intelligible and in clear, plain language
  • Consent can be withdrawn at any time
  • Organisations must be able to evidence consent
  • Consent for online services from a child under 13 is only valid with parental authorisation
  • Silence, pre-ticked boxes and inactivity will not suffice as consent

 

Personal Data held by CNH

CNH identifies and documents six occasions for handling Personal Data:

  1. Address Book of Contacts
  2. Advertiser & Sponsor Engagement
  3. Careers Bulletin Engagement
  4. Website Enquiry Forms
  5. General Website Usage
  6. Personal Data in Advertisements on CNH

 

(1) Address Book of Contacts

This applies to individuals employed by organisations with whom we have legitimate interests including schools, colleges, youth support organisations, training companies, local authorities, employers, academics, private and public-sector entities.

At CNH, we do not collect Address Book contact list information for individuals who exist outside of such organisations, whether parents, carers or under 18 years of age.

What do we collect?

  • Your name
  • Your work address – and/or postcode
  • Your work email address – or the email address that you have given us

Where do we get it from*?

  • Directly (soft opt-in) – from your contact with us, whether in person or electronically
  • Indirectly (soft opt-in) – where your contact details are published in your adverts and on your website

* unless opt-out – see Privacy Rights (below) for details

Why do we process it?

  • Legitimate interests – e.g. contacting you about your local careers opportunities, advertising and sponsorship opportunities

Who do we share it with?

  • No-one – without your express consent

How do we store it?

  • Securely in accordance with the General Data Protection Regulation (GDPR) – e.g. password protected
  • Secure CNH Locations – in emails & electronically (e.g. spreadsheets)
  • Deleted – when no longer required for ongoing legitimate purposes

 

(2) Advertiser & Sponsor Engagement

This applies to individuals employed by organisations with whom we have legitimate interests including schools, colleges, youth support organisations, training companies, local authorities, employers, academics, private and public-sector entities.

At CNH, we do not collect Advertiser & Sponsor engagement information for individuals who exist outside of such organisations, whether parents, carers or under 18 years of age.

What do we collect?

  • Compulsory – Your name; your work email address; organisation name; your role in the organisation; type of organisation; organisation website address.
  • Anonymously collected in the background – Cookies*
  • For sponsors, where funds are transferred – please refer to the Paypal privacy policy

* unless disabled – see Cookie Policy for details

Where do we get it from?

  • Directly via the CNH website – when submitting via a form: e.g. Advertiser – Register, Advertiser – Login
  • Directly – when you engage with CNH as a local sponsor or to licence the Site in another region
  • Examples – Sponsor – Contract, Other Regions – Licence

Why do we process it?

  • Legitimate interests – e.g. to send you a password to login, contacting you about your local careers opportunities and/or advertising/promoting those opportunities and/or sponsorship opportunities, to reply to your enquiry
  • Direct consent
  • Advertisers / Sponsors only – necessity to perform a contract

Who do we share it with?

  • No-one – without your express consent

How do we store it?

  • Securely in accordance with the General Data Protection Regulation (GDPR) – e.g. password protected
  • Secure CNH Locations – on the website, in emails & electronically (e.g. spreadsheets)
  • Deleted – when no longer required for ongoing legitimate purposes or when consent withdrawn

 

(3) Careers Bulletin Engagement

This applies to individuals employed by organisations with whom we have legitimate interests including schools, colleges, youth support organisations, training companies, local authorities, employers, academics, private and public-sector entities.

At CNH, we do not collect Careers Bulletin engagement information for individuals who exist outside of such organisations, whether parents, carers or under 18 years of age.

What do we collect?

  • Compulsory – Your name; your work email address; organisation name; local authority area; organisation details.
  • Anonymously collected in the background – Cookies*
  • Externally – please refer to the Mailchimp Privacy Policy

* unless disabled – see Cookie Policy for details

Where do we get it from?

  • Directly via the CNH website – when submitting the Careers Bulletin request form

Why do we process it?

  • Legitimate interests and Direct consent*- i.e. to send you the Careers Bulletin
  • From time to time, CNH may also use the contact information in the Careers Bulletin request to contact you – e.g. regarding the bulletin, engagement opportunities such as parent evening talks, careers events, and matters entirely relevant to our relationship.
  • Some non-sensitive background data – e.g. Cookies** – may also be used purely for statistical purposes.
  • CNH may also use Mailchimp.com to create and send a copy of the bulletin.
  • CNH does not plan to use your Personal Data for any new purpose, but if it does, CNH will communicate the changes to you in advance, and update the various terms & conditions at the time. These are listed at the bottom of the website (with latest updates)

* unless opt-out – see Privacy Rights (below) for details

** unless disabled – see Cookie Policy for details

Who do we share it with?

  • Mailchimp.com – with your direct consent via the request form on the website
  • CNH will not share your details in this form with anyone else without first obtaining your consent, unless permitted by law and necessary.

How do we store it?

  • Securely in accordance with the General Data Protection Regulation (GDPR) – e.g. password protected
  • Secure CNH Locations – on the website, in emails & electronically (e.g. spreadsheets)
  • Deleted – when no longer required for ongoing legitimate purposes or if consent withdrawn*
  • Externally – please refer to the Mailchimp Privacy Policy

* unless opt-out – see Privacy Rights (below) for details

 

(4) Website Enquiry Forms

This applies to individuals employed by organisations with whom we have legitimate interests including schools, colleges, youth support organisations, training companies, local authorities, employers, academics, private and public-sector entities. It can also apply to parents, carers and young adults.

At CNH, go beyond the definition of the Act and do not collect Website Enquiry Form information for individuals under the age of 18.

What do we collect?

  • Compulsory – Your name; your work email address; I am / my role
  • We may also ask you for – Your organisation name; type of organisation; organisation website – and occasionally, the region you are in.
  • Anonymously collected in the background – Cookies*

* unless disabled – see Cookie Policy for details

Where do we get it from?

Why do we process it?

  • Legitimate interests – e.g. reply to your enquiry
  • Direct consent*

* unless opt-out – see Privacy Rights (below) for details

Who do we share it with?

  • No-one – without your express consent

How do we store it?

  • Securely in accordance with the General Data Protection Regulation (GDPR) – e.g. password protected
  • Secure CNH Locations – on the website, in emails & electronically (e.g. spreadsheets)
  • Deleted – when no longer required for ongoing legitimate purposes or when consent withdrawn (see below)

 

(5) General Website Usage

This applies to anyone who accesses the website, including those under 18 years of age.

Anyone under the age of 18 must only use this Site with the consent of a parent/legal guardian – see User Disclaimer for details

What do we collect?

  • CNH does not collect any visible Personal Data for anyone choosing to generally browse the Site or click on any external website link via the Site
  • Anonymously collected in the background – Cookies*

* unless disabled – see Cookie Policy for details

Where do we get it from?

  • Indirectly – when you access and browse the CNH website

Why do we process it?

  • Legitimate interests – e.g. enhance the user experience see Cookie Policy

Who do we share it with?

  • No-one – without the express consent of you (or your parent/legal guardian)

How do we store it?

  • Securely in accordance with the General Data Protection Regulation (GDPR) – e.g. password protected
  • Secure CNH Locations – on the website
  • Deleted – when no longer required for ongoing legitimate purposes

 

(6) Personal Data in Advertisements on CNH

This applies to advertisements on the Site – including blogs – posted on behalf of organisations with whom we have legitimate interests including schools, colleges, youth support organisations, training companies, local authorities, employers, academics, private and public-sector entities. It can also apply to parents, carers and young adults.

At CNH, we do not request personal details from individuals under the age of 18.

What do we collect?

  • CNH does not request Personal Data for use in adverts unless with your direct consent in writing or in your original advert
  • Wherever possible, we will use anonymous work email addresses in advertisements
  • You have the option to provide Personal Data if logged in and submitting your own advertisements – e.g. for contact purposes in the case of advertisement queries

Where do we get it from?

  • Not applicable – unless with your direct consent in writing or in your original advert
  • Directly – if you choose to log in and provide your own Personal Data

Why do we process it?

  • Direct consent – including soft opt-in where taken from an original advertisement
  • Legitimate business purposes to enhance the advert – e.g. by signposting to contact details for any queries

* unless opt-out – see Privacy Rights (below) for details

Who do we share it with?

  • Public – in your own advertisements or in an advert or blog posted by CNH on your behalf

How do we store it?

  • Securely in accordance with the General Data Protection Regulation (GDPR) – e.g. password protected
  • Secure CNH Locations – on the website, in emails & electronically
  • Advertisements are stored on the site in the background for future reference – e.g. general statistical data, comparative year-on-year data analysis
  • Deleted – when no longer required for ongoing legitimate purposes or when consent withdrawn (see below)

 

Third party websites

Third party websites are not covered by this Privacy Policy

  • Other websites can be accessible through links from Careersnearhere.com
  • These links may be embedded in any text coloured in blue, they may be listed on information pages at the bottom of the screen, and they may be used as contact links to view the detail in advertised careers opportunities.
  • Third party websites may not protect your Personal Data in the same way.
  • If you access a third-party website by clicking a link or word in blue text on this Site, it is your responsibility to read and agree with the privacy policy of that external website before you continue using it.
  • Third-party websites include social media sites

CNH has active content on the following social media sites

CNH also includes links to enable you to share content on the following social media sites

  • Twitter / Facebook / Google+ / Pinterest / LinkedIn / Tumblr
  • Please read the separate privacy policies and terms for these sites if you choose to use them

 

Data Security

  • CNH respects your privacy and will take all reasonable steps to ensure that your data is stored securely in accordance with the General Data Protection Regulation (GDPR) – e.g. password protected
  • However, the data collected from you by CNH may, at some point, be transferred to and stored at a destination outside the European Economic Area where the laws on data protection are not necessarily as strong as they are within the EU.
  • In submitting any Personal Data to CNH, you agree to this potential future transfer.

 

Privacy Rights

CNH complies with the Act in terms of individual’s rights to Personal Data

At CNH, we will endeavour to reply to any request within one month but reserve the right to refuse or charge for requests which are manifestly unfounded or excessive as determined by the Act.

  • You have the right to be informed – see this Privacy Policy
  • You have the right of access – submit your request here
  • You have the right to accurate records – submit your request here
  • You have the right to have your data erased – submit your request here
  • You have the right to restrict processing – submit your request here
  • You have the right to data portability – although the data held by CNH is minimal (see above), you can submit your request here
  • You have the right to object – submit your request here
  • CNH does not undertake automated decision-making including user profiling.
  • You have the right to withdraw Direct Consent – submit your request here

In accordance with the Act, you have the right to complain

In addition to your Privacy Rights (above), you have the right to complain to CNH here as well as to the Information Commissioner’s Office (ICO) if you think there is a problem with the way in which CNH is handling your Personal Data, and/or your complaint.